December 12, 2017
CALL TO ORDER
Mayor William Herrington called the regular meeting of the Lawrenceville Town Council to order at 7:30 p.m. on December 12, 2017.
Roll was called; Present: Mayor William Herrington; Council Members: Joyce Bland, H. B. Brockwell, Jr., Dora Hardy, Scott Martin, Martha Myers, Robert F. Pecht, III, and Alice B. Talbert. Also present: Town Attorney, W. C. Outten, Jr., Town Manager, C. J. Dean, Police Chief, Everette Gibson, Town Clerk, Wanda Johnson and the press.
PUBLIC HEARING – PROPOSED ORDINANCE ESTABLISHING A FEE FOR AN ELECTRONIC SUMMONS SYSTEM
Mayor Herrington opened the public hearing. This time had been advertised for a public hearing on a proposed ordinance to establish a fee for an electronic summons system. The Code of Virginia authorizes a fee of $5.00 per summons to be imposed in addition to any other court fees and costs. The monies are to be used for the implementation and maintenance of an electronic summons system. The electronic system takes the place of a handwritten ticket and allows a ticket to be uploaded directly to the Supreme Court instead of manual entry by deputy clerks. A copy of the ticket can be printed. There were no citizens desiring to speak. The public hearing was closed.
ADOPTION OF AN ORDINANCE ESTABLISHING A FEE FOR AN ELECTRONIC SUMMONS SYSTEM
On motion by Mr. Brockwell, seconded by Ms. Hardy and carried by all ayes, Town Council voted to adopt the ordinance establishing a fee for an electronic summons system as presented.
APPROVAL OF MINUTES
A motion was made by Mr. Pecht to approve the minutes of the regular meeting on November 14, 2017, as received, suspend the reading and file. This was seconded by Mrs. Talbert and carried by all ayes.
APPROVAL OF AGENDA
The agenda was approved as presented.
RECOGNITION OF CITIZENS
There were no citizens desiring to speak.
Mr. Martin reported that the LEDA met on December 5, 2017. The 2018 agenda was discussed. The LEDA reviewed properties currently owned. Mayor Herrington’s term on the LEDA is nearing its end and the LEDA is seeking someone to take his place. The LEDA is working on a contract with Project Restoration and has requested documentation from them as required by DHCD. There may also be someone else interested in purchasing the building. The Town and LEDA continue to work toward fulfilling the Town’s obligation to DHCD by December 31, 2017.
REVEREND JOELLE ANGEL-THE REIGNING CHRIST CHURCH & MINISTRIES
Reverend Joelle Angel addressed Council at its November meeting asking if they will respond in writing to her concerns about drainage issues on the Church property. Mayor Herrington advised her at that time that he would respond in the next two weeks. Mayor Herrington reported that he wrote her that he would need additional time to complete the review. Mr. Outten commented that this has been going on for years and VDOT has looked at it at least 2-3 times and the Town has looked at it many times. Mr. Outten stated the issue is clearly on private property and the Town cannot expend public funds on improvements to private property. Mayor Herrington stated that there may be another issue and he would like to meet with the Water/Wastewater Committee to look at it. The matter can be discussed at the Water/Wastewater Committee meeting following the Town Council meeting.
REPORT OF TOWN ATTORNEY
There was no report.
REPORT OF TOWN MANAGER
OLD SOUTHERN STATES BUILDING
Mr. Dean reported that the Town has signed a lease with Kass USA in order to move the project forward. The IDA needs a payment and performance bond from the contractor before the contract can be awarded. It should be received this week.
Mr. Dean reported that the final façade is almost complete. They are waiting on awning fabric at this time. DHCD has requested that Project Restoration provide a copy of its 501(c) (3) nonprofit documentation and its most recent 990 nonprofit tax return. Project Restoration has not provided the requested information at this time. Mike Dotti plans to show the building to an interested party this Friday. We will continue working with both prospects until something comes through. The State wants to close out by the end of the year and look at paperwork mid-January. The worst case scenario is for the Town to pay back $125,000.
VIRGINIA-CAROLINA APPRAISAL REPORTS
Virginia-Carolina Appraisal Co. prepared appraisal reports for two properties. The estimated value for the three parcels at the former Lawrenceville Brick property located at 1244 Brickyard Street is $677,000. The estimated value for the Town Shop located at 15946 Christanna Highway is $250,000. A realtor had advised the Town to obtain appraisals on the properties in order to determine the best use for the properties. Mr. Brockwell asked Mr. Dean to prepare the information in a spreadsheet format for review by the Property and Equipment Committee.
RUGBY ENVIRONMENTAL, INC. – BUTLER BUILDING
Mr. Dean reported that there is friable asbestos in an old Butler Lumber building at 1381 Brickyard Street. Rugby Environmental, Inc. prepared a proposal to remove the friable asbestos from the old boiler building at the old Butler Lumber site. The cost to complete the work is $1,500. On motion by Mr. Brockwell, seconded by Mr. Martin and carried by all ayes, Town Council voted to accept the proposal and contract as submitted by Rugby Environmental, Inc. in the amount of $1,500.
Mr. Pecht reported that the audit is almost complete, Creedle, Jones & Alga is proofing the report. Mr. Dean completed the management discussion for the audit. The current financial statement indicates we are looking significantly better than last year. A $53,000 payment was paid on the Saint Paul’s water account after the property closing. Dominion is about $50,000 short from last year at this time. Mr. Dean is planning to meet with Dominion officials after the first of the year regarding usage and what can be expected in revenues.
FIRE AND EMERGENCY SERVICES
The fire department responded to 24 calls in November. Of the 24, 5 were in the town limits and 19 were outside the town limits. Also, 20 were in the LVFD First Due area, with 4 being mutual aid to other agencies. Approximately 113.67 man hours were expended. Mr. Martin reported that the annual banquet dinner/dance was held. A lot of great awards were presented and it was good to see the volunteers. Chief Gibson thanked everyone who came to the dinner.
Mr. Brockwell reported that the Police Committee will make a recommendation. There was no other report.
Ms. Hardy reported that the Personnel and Police Committees met with an applicant. It is the recommendation of the two committees that the Town hire Joseph “Joey” Baird, III as a police officer. On motion by Ms. Hardy, seconded by Mr. Brockwell and carried by all ayes, Town Council voted to hire Joseph “Joey” Baird, III as a Police Officer.
Ms. Hardy reported that the police report is in the packet. Chief Gibson reported on the new VA Inspection law that will go into effect January 1, 2018, and move the inspection sticker to the driver side of the vehicle windshield. Local county or town stickers will go above or beside the inspection sticker.
PROPERTY & EQUIPMENT – PRISON ELEVATED TANK
Mr. Dean reported that the timber on property around the prison elevated tank will be cut in the next couple weeks. There will be a few trees left near the tank that the forester said he could remove at no charge to the Town. We would need to have the stumps removed at an estimated cost of $1,500. The tank will be more visible and perhaps create a liability issue. The Town needs to consider installing a chain link fence 200’ x 200’ around the tank at an estimated cost of about $12,000. The fence can be considered for next year’s budget. On motion by Mr. Brockwell, seconded by Mr. Pecht and carried by all ayes, Town Council voted to authorize Mr. Dean to take steps to have the trees cut down and the stumps removed around the water tank on Highway 606. Mr. Brockwell requested that No Trespassing signage be posted at the tank until a fence can be installed.
STREETS, LIGHTS & CEMETERY
COREY LETT LAWN CARE SERVICE
Mr. Dean reported on the work done by Corey Lett Lawn Care Service. Everything looks really nice. The Town Office was done first, then the park and the Town entrances. The cemeteries are to be done next. Lett will follow up with recommendations to the committee for future work.
The Town Development Committee supports the housing code enforcement summary.
Mayor Herrington asked about the trail. Mr. Dean reported that the Town maintains the trail all the way to Evans Creek. A grant application was submitted for a ramp from the THT Park to the trail. There are some drainage issues there that will need to be addressed before the grant work, if it is approved.
There will be a committee meeting following the council meeting tonight. Mr. Dean is working to set up a meeting with Dominion.
The department reports are in the packet.
HOUSING CODE ENFORCEMENT
Mr. Dean reviewed a summary report in the packet outlining structures and actions taken thus far. The list will be reviewed, properties added and ranked by the committee as we begin the new budget cycle.
There was no report.
Mrs. Myers reported that the YMCA classes continue to meet on Monday and Tuesday. The YMCA hopes to add additional classes starting in January.
There was no report.
LAWRENCEVILLE PLANNING COMMISSION
There was no report.
The Cancer Research and Resource Center will host a Holiday Open House on December 13, 2017, 1:00 – 4:00 p.m.
Benchmark Community Bank will host a Holiday Open House on December 15, 2017, 9:00 – 5:00 p.m.
CONSIDERATION OF ACCOUNTS
A motion was made to pay the bills as presented, in the amount of $94,982.83 and charge to the proper accounts. This was made by Mr. Pecht, seconded by Mr. Brockwell and carried by all ayes.
There being no further business to come before Council, a motion was made by Ms. Hardy, seconded by Mrs. Talbert and carried by all ayes to adjourn the meeting.
William Herrington, Mayor
Wanda Johnson, Clerk
- Tags: 2017